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Terms of Reference for the Position of ‘Manager - Finance’, GLRA India

Key Job Responsibilities:

  • Assume day to day supervision and controlling of book-keeping of GLRA India accounts through Winpaccs Software as and when required.
  • To receive and process all invoices, requests for payment.
  • To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis.
  • Enter tally and Winpaccs on daily basis
  • Validation of vouchers and writing top voucher, cancelling the original voucher with rubber stamp
  • Getting the voucher passed by the authority before the payment is made
    • ...
  • To ensure all filing is done in a timely and accurate manner.
  • Prepare cheques for payment.
  • Preparation of Journal vouchers
  • Preparation of Monthly statements of accounts and budget variance sheets
  • Assisting the management in preparing Trial balance and yearly statements.
  • Prepare bank vouchers & Data Entry in Tally and Winpaccs
  • Prepare monthly Bank Reconciliation statements
  • Imprest reconciliation on monthly basis
  • Follow up with all offices for reconciliation on monthly basis
  • Prepare monthly salary statements
  • Prepare Monthly, Quarterly & Annual Financial Statements
  • Provide Auditing Support Works
  • Prepare & process the settlements received from direct projects
  • Update weekly the status of settlement to the superior
  • Provide vouchers numbering & filing for accounts
  • File all correspondence papers with regard to accounts
  • Coordinate and assist all the offices in India for any finance matters
  • Other duties as required

    • Geographical scope: The ‘Manager - Finance’, will be based in Divisional Office South, Chennai and he/she will travel to other offices and projects as and when required.

    Supervision and Reporting:

    This position reports to ‘Regional Finance Manager, Asia for daily activities and keep the CEO and ARR updated as and when required.

    Qualifications, Experience, Skills & Competencies:

  • Academic: Any Postgraduate degree in Commerce / MBA finance.
  • 7 years of experience in finance with minimum of 3 years in association with NGO preferably.
  • Organizing skills: Strong ability to deal with a large volume of work, prioritize work assignments, perform routine work independently, meet deadlines and adapt to constantly changing demands; strong ability to deal with tasks related to meetings, appointments, travel and follow-up
  • Communication skills: Excellent ability to draft correspondence, correct documents and present information to donors & others
  • Interpersonal skills: Strong ability to work effectively in a multicultural team with sensitivity, strong team player and respect for diversity. Ability to act with tact, diplomacy, discretion and respect for confidentiality and gender sensitivity.
  • Computer skills: Updated MS Office (Outlook, Word, Excel, Power Point)
  • Language skills: Proficiency in English and Hindi*

    • Other Skills Competencies:

    o Excellent understanding and innate passion to work in the social sector
    o Good negotiation, influencing skills; good analytical & problem solving skills
    o Willing to travel extensively as and when required and flexibility to attend meetings out of normal working hours.

    Interested candidates may submit the resume(indicating their motivation to apply) to ho@glraindia.org



    Terms of Reference for the Position of ‘M&E Consultant – Axshya Plus’, GLRA India

    Specific Responsibilities:

  • Support Project team in development and implementation of project M&E
  • Implementation of standard operating procedure for project MIS
  • Provide technical support to district project team on MIS and data analysis
  • Prepare daily/ weekly progress reports; compile monthly/quarterly reports and other necessary reports as per project requirement under the supervision of the program manager
  • Evaluate data to develop useful and insightful information from a variety of data sources. Communicate results effectively to all concerned staffs under supervision of Program Manager.
  • Development and roll-out of need-based recording and reporting tools for project
    • ...
  • Provide support to Team Lead and MIS Assistant at district level for verification and validation of MPR/QPR with the source documents
  • Provide support to district project team in improvement of data quality
  • Work with project team to develop and understand data analysis requirements.
  • Organize and undertake training of project staff and implementing partners on M&E/MIS as required.
  • Maintain and administer the M&E database; analyse and aggregate findings.

    • Qualifications & Experience

  • Bachelor’s degree in any discipline, preferably in Masters.
  • Minimum of 8 years’ experience, post qualification after graduation.
  • Any professional certificates related to data management or M&E
  • Working knowledge of Microsoft Office applications including Excel, Word and PowerPoint and Outlook
  • Working knowledge of google sheet, macro in excel, and Epi-collect
  • Exposure of International funders data management.

    • Competencies and Skills:

  • Familiarity with health system database (i.e. Nikshay) and information system technologies.
  • Ability to work independently with a minimum of supervision.
  • Ability to work under time pressure and meet deadlines
  • Must be a self-driven individual with a strong sense of initiative.
  • Work effectively within a team environment throughout the development life cycle.
  • Good interpersonal skills including problem solving and leadership abilities.
  • Excellent verbal and written communication skills.
  • Detail-oriented with the ability to work independently.
  • Ability to plan, set priorities, handle multiple tasks under tight deadlines

    • Interested candidates may submit resume(indicating their motivation to apply) to axshya.plus@glraindia.in.



    Terms of Reference for the Position of ‘LTBI Coordinator – Axshya Plus’, GLRA India

    Specific Responsibilities:

  • Coordinate with the National TB Elimination Programme staff at Tuberculosis Unit (TU) which is located at Block level.
  • Participate in planning the initial stages of LTBI intervention in coordination with District TB Officer and NTEP staff along with the Team Lead.
  • Weekly collect the list of index patient (microbiologically-confirmed pulmonary TB patients) diagnosed in the block from either the Nikshay portal or laboratory registers.
  • Visit all microbiologically-confirmed pulmonary TB patients who were recently diagnosed in the TU area and meet their household contacts.
  • Visit all microbiologically-confirmed pulmonary TB patients who were notified -through private sector in the block and meet their household contacts.
  • Counsel TB patients about anti-TB treatment adherence.
    • ...
  • Counsel family members about TB prevention and care.
  • Inform about Tuberculosis Preventive Therapy to the household contacts.
  • Arrange for screening of household contacts for TB disease and/or Latent TB Infection (LTBI).
  • Record the details of household contacts, their LTBI status and eligibility for TPT after thorough assessment.
  • Take consent for testing of LTBI – among household contacts.
  • Mobilise household contacts to nearest collection centres and Chest X-ray (CXR) facilities.
  • Communicate with laboratory representative for collecting and processing the samples.
  • Record and report the investigation results.
  • Communicate the investigation results to household contacts and clarify their doubts.
  • Follow up with household contacts for consultation with medical officer at TU.
  • Facilitate the TPT initiation among eligible household contacts.
  • Ensure that all diagnosed TB patients are placed on anti-TB treatment.
  • Following up with household contacts up to treatment completion.
  • Record and report the six months follow-up reports.
  • Build systems for sustaining contact follow up models by engaging ASHA workers, community volunteers etc.
  • Provide a monthly report to the DTO and the SPMU.
  • Participate in monthly meetings of NTEP and update the NTEP team on the achievements, challenges and solutions to field difficulties.
  • Provide all necessary information related to the project to SPMU/NPMU as and when required.
  • Escalate issues to Team Leads as and when required.
  • Maintain all recording and reporting formats as per project requirements.

    • Supervision and Reporting


    The position reports to the Team Lead – Axshya Plus.

    Locations:

  • Madhya Pradesh: – Bhopal, Gwalior, Indore, Chhatarpur, Shivpuri, Dhar, Sagar, Morena, Burhanpur, Satna, Bhind, Satna, Rewa, Shivpuri, Jabalpur, Dhar, Hoshangabad, Burhanpur, Katni, Mandsaur, Morena, Rajgarh, Vidisha, Betul, Khargone, Khandwa, Chhindwara, Guna, Damoh, Guna, Ujjain, Dewas & Ratlam
  • West Bengal: - Howrah, Maniktala, Nadia, Medinipur East, Koch Bihar, North & South Dinajpur, Darjeeling, Jalpaiguri, Dakshin Dinajpur, Uttar Dinajpur, North24 Paragana, Nadia & Murshidabad
  • Geographical scope: - The ‘LTBI Coordinator’ will travel to the projects at short notice and willing to undertake additional responsibilities as assigned.

    • Qualification & Experience:

  • Bachelor’s degree in any discipline.
  • Minimum of 3 years’ experience, post qualification.

    • Desirable:

  • Must be a self-driven individual with a strong sense of initiative.
  • Work effectively within a team environment throughout the development life cycle.
  • Good interpersonal skills including problem solving ability.
  • Good verbal and written communication skills.

    • Key End Results

    Remuneration: Salary for the position will be fixed at par with the Organisation standards to attract the best candidate.
    Interested candidates should send their updated CV and cover letter (indicating their motivation to apply and current/ previous salary) to axshya.plusltbi@glraindia.in, by mentioning the position and location.
    No phone calls please. Due to high volume of applicants, only candidates shortlisted for personal discussion would be contacted



    Terms of Reference for the Position of ‘MIS Assistant – Axshya Plus’, GLRA India

    Specific Responsibilities:

  • Obtaining the list of Index TB patients from the Team Lead and scheduling the home visit of the LTBI coordinators after contacting the patient.
  • Collection and compilation of field data received from LTBI coordinator on daily basis.
  • Follow up call with LTBI Coordinator on non-receipt of data files at the end of home visits.
  • Completeness of data shared from field to be checked and feedback provided to the LTBI Coordinator on weekly basis. Receive revised data from LTBI coordinator within 48 hours from sharing the details.
    • ...
  • Reconciliation of the revised data and sharing with Team Lead for further analysis on fortnightly basis.
  • Preparation of monthly report for the District TB Officer.
  • Share monthly project data with Team Lead, APM, PM and State Technical Consultation.
  • Preparation of quarterly reports as per donor requirement
  • Submission of quarterly report to Team Lead/PM/APM as per scheduled timelines.

    • Supervision and Reporting


    The position reports to the Team lead and Asst. Programme Manager and keep the Programme management updated about the project activities.

    Locations:

  • Madhya Pradesh: – Bhopal, Gwalior, Indore, Chhatarpur, Shivpuri, Dhar, Sagar, Morena, Burhanpur, Satna, Bhind, Satna, Rewa, Shivpuri, Jabalpur, Dhar, Hoshangabad, Burhanpur, Katni, Mandsaur, Morena, Rajgarh, Vidisha, Betul, Khargone, Khandwa, Chhindwara, Guna, Damoh, Guna, Ujjain, Dewas & Ratlam
  • West Bengal: - Howrah, Maniktala, Nadia, Medinipur East, Cooch behar, North & South Dinajpur, Darjeeling, Dakshin Dinajpur, North24 Paragana, Nadia & Murshidabad
  • Geographical scope: - The ‘MIS Assistant’ will travel to the projects at short notice.

    • Qualification & Experience:

  • Graduate in any discipline with a minimum experience of 3 years of working on Management Information System.
  • Applicants with a degree/ diploma in computer applications is desirable.

    • Desirable:

  • Proficient Computer knowledge and experience of working in Microsoft Office or any other data entry tool.
  • Basic knowledge of data analysis using MS EXCEL.
  • Basic English speaking/writing skills.

    • Key End Results

    Remuneration: Salary for the position will be fixed at par with the Organisation standards to attract the best candidate.
    Interested candidates should send their updated CV and cover letter (indicating their motivation to apply and current/ previous salary) to axshya.plusmis@glraindia.in, by mentioning the position and location.
    No phone calls please. Due to high volume of applicants, only candidates shortlisted for personal discussion would be contacted



    Terms of Reference for the Position of ‘MIS Assistant – Axshya Plus’, GLRA India

    Specific Responsibilities:

  • Plan the initial implementation strategies with the District TB Officer at the beginning of the project to have a specific geographical mapping of the field intervention.
  • Coordinate and organize all district level activities including regular meeting with the District TB Officer, Senior Treatment Supervisors and establish a cordial relationship.
  • Meet the NTEP personnel at the Tuberculosis Unit (TU)– Medical Officer and other staff.
  • Assist collecting the list of index patient (microbiologically-confirmed pulmonary TB patients) diagnosed in the block from either the Nikshay portal or laboratory registers.
    • ...
  • Guide the LTBI coordinators during the initial phases of roll ut of the project and later provide supportive supervision to the field staff including MIS Assistant and LTBI Coordinators.
  • Assign LTBI coordinators the task of making a house visit to index patients in their respective TU areas and meet the household contacts of index patients.
  • Ensure that LTBI coordinators complete the cascade of care as mentioned in the training manual.
  • Ensure regular updates to LTBI coordinators on resource availability at TU level for smooth implementation of activities and timely action.
  • Accompany at-least 10% of TB patients during (a) the counselling TB patients about Treatment adherence along with LTBI Co-ordinator, (b) Counselling family members about TB prevention and care, (c) Informing about Tuberculosis Preventive Therapy to family members, (d) Preparing for screening of family members for LTBI, (e) Mobilising family members to nearest collection centres and Chest X-ray facility during initial months of implementation and with any new joinees during implementation.
  • Support, review and adopt corrective measures with justified documentation in - recording and reporting of the details of household contacts, their LTBI status and eligibility for TPT after thorough assessment.
  • Co-ordinate with engaged laboratories or private health facilities for sample collection and testing.
  • Ensure that all reports are communicated to household contacts through LTBI coordinator.
  • Establish linkages with doctors at the public health facilities for hassle-free assessment of household contacts for TB disease and TPT.
  • Ensure that all eligible household contacts are initiated on TPT. Ensure that all diagnosed TB patients are put on anti-TB treatment.
  • Interact with >10% of household contacts on TB preventive therapy at the start of treatment initiation.
  • Interact with >10% of household contacts on TPT at the end of treatment.

    • Supervision and Reporting


    The position reports to the Assistant Programme Manager – Axshya Plus.

    Locations:

  • Madhya Pradesh: – Bhopal, Gwalior, Indore, Chhatarpur, Shivpuri, Dhar, Sagar, Morena, Burhanpur, Satna, Bhind, Satna, Rewa, Shivpuri, Jabalpur, Dhar, Hoshangabad, Burhanpur, Katni, Mandsaur, Morena, Rajgarh, Vidisha, Betul, Khargone, Khandwa, Chhindwara, Guna, Damoh, Guna, Ujjain, Dewas & Ratlam
  • West Bengal: - Howrah, Maniktala, Nadia, Medinipur East, Cooch behar, North & South Dinajpur, Darjeeling, Dakshin Dinajpur, North24 Paragana, Nadia & Murshidabad
  • Geographical scope: - The ‘MIS Assistant’ will travel to the projects at short notice.

    • Qualification & Experience:

  • Bachelor’s degree in any discipline.
  • Minimum of 5 years’ experience, post qualification.

    • Desirable:

  • Experience of working with Central and State government in public health programs.

    • Competencies and Skills:

  • Proven ability and experience in leading and facilitating training workshops.
  • Must be a self-driven individual with a strong sense of initiative.
  • Work effectively within a team environment throughout the development life cycle.
  • Good interpersonal skills including problem solving and leadership abilities.
  • Excellent verbal and written communication skills.
  • Detail-oriented with the ability to work independently.
  • Working knowledge of Microsoft Office applications including Excel, Word and PowerPoint and Outlook.
  • Ability to plan, set priorities, handle multiple tasks under tight deadlines.

    • Interested candidates may submit resume(indicating their motivation to apply) to axshya.plus@glraindia.in, by mentioning the position and location applied in the subject line.
    * Salary is negotiable and commensurate with experience and qualification.
    * Only shortlisted candidates will be contacted for Interview.